This saves the buyer a lot of time since they don’t have to pay for each invoice individually. Consolidated invoiceĪ consolidated invoice groups existing invoices under the same customer’s name and compiles them into a single invoice with one grand total. The regular invoice becomes an overdue invoice, and Zylker Bottles can now send a payment reminder to the buyer, requesting that they make the payment as soon as possible with a 5% late fee charge. Say Zylker Bottles specified their payment terms to be 30 days, but it’s been 5 days past the due date and the buyer has still not made the payment. Send payment reminders and notifications about late fees When the buyer fails to complete the payment within this stipulated date, the sales invoice becomes an overdue invoice and the buyer becomes a defaulter. When an invoice is sent, a due date for payment is often mentioned.

Overdue invoiceĪn overdue invoice is an invoice that is past its due date. Zylker Bottles can send an invoice that contains the total money owed to them along with their bank details so that the buyer can make the payment. To learn about this in detail, here’s a guide on invoices.Īfter Zylker Bottles has finished manufacturing 500 plastic bottles, they need to collect the payment from the buyer before they ship the goods. Once the payment has been made, the invoice acts as a legal record of the transaction. It contains fields such as seller information, buyer’s address, delivery date, payment terms, items and their rates, and the total price it also has information the buyer can use to make payments, such as bank details and payment links. This is what we classically think of when we hear the term “invoice.” A sales invoice gets sent to a buyer to request payment for a product or service. Looking at the proforma invoice, the buyer can negotiate further or ask the seller to begin manufacturing the plastic bottles. They can prepare a proforma invoice that contains the rate of each plastic bottle, any applicable discounts or taxes, the total price, the estimated delivery date, and more. Zylker Bottles, a bottle manufacturing company, gets a request for 500 plastic bottles worth $4,000 (price of each bottle is $8). To understand this type of invoice in-depth, here’s a more elaborate guide on proforma invoices. Some of the fields mentioned in a proforma invoice are the items to be sold, their quantity and price, delivery date, and the shipping address. It states the estimated cost, delivery date, and other details about the goods to be delivered or the services to be completed. After screening the proforma invoice, the buyer gives the green light to the seller to start working on their side of the deliverables. Proforma invoiceĪ proforma invoice is an estimated invoice that the seller sends to the buyer prior to providing any goods or services. Here are the different types of invoices used in simple transactions between a buyer and a seller or service provider. This article dives into the specifics about 15 different types of invoices and their purpose, with relevant examples for each use case, so you can send the right invoices out faster and get paid on time. But through the different stages of a project, depending on the due date, type of industry, compliance requirements, regional dependency, and more, there are multiple invoices that businesses can send to their customers. Businesses need to be on top of their game to ensure they send invoices and get paid properly so that their cash flow remains consistent. While your teams are busy with everyday tasks and handling clients, it’s easy to get overwhelmed by another important facet of business operations-invoices.

Simple invoicing number convention